November 11, 2023

In this article, we will show you how to effectively create meeting notes in Google Docs. We understand that being the designated notetaker for a meeting can be quite overwhelming. You need to quickly create a document, make note of the attendees, and jot down important information. With Google Docs’ meeting notes template, you can streamline this process and create a customized template that automatically pulls details from your Google Calendar event. This article will guide you through the steps to set up a meeting notes template and provide tips on sharing the notes with your fellow attendees. Let’s dive in and make your meeting note-taking experience a breeze!

How to Create Meeting Notes in Google Docs

Are you tired of scrambling to create and organize meeting notes? Look no further! Google Docs has a handy feature that allows you to quickly and easily create meeting notes in a structured and organized format. In this article, we will guide you through the entire process, from setting up a pre-populated template to sharing and emailing the notes. Let’s get started!

Set up a pre-populated template

The first step in creating meeting notes in Google Docs is to set up a pre-populated template. This template will save you time and effort by automatically pulling in important details from your Google Calendar event, such as the date, title, and attendees. Additionally, the template will include designated sections for notes and action items, complete with a checklist for easy tracking.

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To set up the template, follow these simple steps:

  1. Open a new or existing Google Doc on your computer.
  2. Type “@” in the document.
  3. A list of options will appear in the “Building Blocks” section. Select “Meeting notes” from the list.

Now you have a pre-populated template ready to go. Let’s move on to the next step.

Open a new or existing Google Doc

To start creating your meeting notes, open a new or existing Google Doc on your computer. If you’re starting from scratch, simply go to your Google Drive and click on “+ New” to create a new Google Doc. If you already have a document that you want to use for your meeting notes, open it on your computer.

How to create meeting notes in Google Docs

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Type “@” in the Doc

Once you have your Google Doc open, type “@” in the document. This will trigger the “Building Blocks” section to appear, displaying a list of available options.

Select “Meeting notes” from the “Building Blocks” section

From the list of options in the “Building Blocks” section, select “Meeting notes”. This will automatically set up the pre-populated template for your meeting notes.

How to create meeting notes in Google Docs

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Choose the event to take notes for

After selecting “Meeting notes”, a drop-down menu will appear, showing a list of events from your Google Calendar. Click on the event for which you want to take notes. If the event you’re looking for is not listed, you can manually type its name after the “@” symbol in the document to find it.

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Share the notes with other attendees

Once you have filled in the meeting notes, it’s time to share them with other attendees. Google Docs makes it easy to collaborate and share documents with others.

To share the notes, follow these steps:

  1. In the Google Doc, a pop-up window will appear on the right side, asking if you want to share the notes with other attendees. Click on “Share”.
  2. If you are the meeting owner, you will see the option to “Share & attach” the notes to the event directly. This will ensure that all attendees have access to the notes from the event.

How to create meeting notes in Google Docs

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Email the meeting notes

If you prefer to send the meeting notes via email, Google Docs makes it simple to do so. Instead of sharing the notes directly in the document, you can easily email them to the attendees.

To email the meeting notes, follow these steps:

  1. In the Google Doc, locate the envelope icon next to the meeting date and title.
  2. Click on the envelope icon, and a drop-down menu will appear with various options.
  3. Select “Email meeting notes” from the options.
  4. A draft email will be created in Gmail, allowing you to edit and further customize the message before sending it to the attendees.

Explore more ways to use the meeting notes template in Google Docs

Now that you know how to create meeting notes in Google Docs, there are even more ways you can utilize this helpful feature.

Here are some additional ways to use the meeting notes template:

  1. Create and attach the template to meetings in Google Calendar: By attaching the template to your meetings in Google Calendar, you can easily access and update the notes directly from the event.
  2. Discover other time-saving features in Google Docs: Google Docs offers a wide range of features and tools to help you save time and streamline your workflow. Take some time to explore these features and see how they can benefit you.
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How to create meeting notes in Google Docs

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Creating meeting notes doesn’t have to be a tedious task. With Google Docs’ meeting notes template, you can quickly and effortlessly create structured and organized notes for your meetings. By following the steps outlined in this article, you’ll be well on your way to becoming a meeting notes pro. So go ahead, give it a try, and see how Google Docs can enhance your meeting productivity. Happy note-taking!

About the author 

Dipankar Raha

Greetings! I'm Dipankar Raha, and I hail from the beautiful city of Rangpur, Bangladesh. Since 2010, I've been savoring life in Dhaka, the vibrant capital of our wonderful country. At "DIPANKARRAHA.COM," I'm all about helping bloggers and aspiring entrepreneurs transform their passions into thriving online businesses. My aim is to empower you with valuable insights, free content on effective blogging strategies, and a curated selection of top-notch internet marketing tools and programs. Explore my blog for detailed product reviews, personal experiences, and tutorial videos. Join me on this exciting journey as we navigate the world of online marketing together!

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